Smartphones have become an indispensable part of our daily lives due to the convenience and efficiency they bring. If you own a smartphone, you no longer need to jot down boring to-do lists on a sticky note or plan out uninspiring timetables on a notepad. Smartphone users can now do all of that digitally and achieve more with a good app.
If you’re looking for productivity-boosting apps to help you focus, find motivation, organise your tasks and get more done on the go, you’ve come to the right place. We’ve pulled from our personal experiences along with some research to give you a list of our favourite productivity apps found on the iOS App store in Australia.
While most of these apps are free to download and use, the additional features offered in-app are worthwhile investments to help you get things done more quickly, and with less effort. From daily planners and goal trackers to meditation and motivation apps, you’ll find an app (or two!) to suit your personal goals and budget. So, read on to find out the best 7 apps (in no particular order) you can install on your iPhone right now to help you or your team work more productively.
Asana (Price: free, Premium: $11.99 to $23.99 monthly)
Asana is a project management app that helps users to stay on top of your work no matter where they are. Whether you’re out of the office, in between meetings or travelling, the app makes it simple for you to get updates from your co-workers, track and organise ongoing work, create projects, assign tasks, set deadlines, add comments to clarify instructions and much more.
Asana integrates with dozens of popular apps and tools like Google Drive, Adobe Creative Cloud, Litmus and Salesforce, so you can move your information seamlessly across different platforms. You can continue using Asana’s features when you’re offline; any updates will automatically sync in the app when you’re back online. The free version allows you to communicate with teams of up to 15 people. Upgrade to Asana Premium to add more people to your team and get access to advanced features.
Todoist (Price: free, Premium: $5.49 monthly)
Todoist is an all-purpose to-do app that lets users keep track of tasks and categorise them into different projects if necessary, such as Personal, Work, Household, and so forth. It supports collaboration, which makes it easy for you to assign chores to household members or discuss project details with your co-workers.
The app features an intelligent software called Quick Add, which can interpret natural language and organise tasks based on your entries. For example, ‘Put bed sheets into washing machine at 4pm #laundry’ will automatically set a task for tomorrow at 4pm in your Laundry section. Todoist has access to over 60 app integrations like Slack, Zapier and Dropbox. The app is free to download and use, with the option to upgrade to Todoist Premium for unlimited access to more features.
Fantastical 2 (Price: $7.99)
Fantastical 2 is an iOS calendar app that lets users create and manage events. You can create events and reminders by using the traditional menu-based interface, typing in an entry, or recording an audio note that automatically parses into an event by starting your sentence with ‘reminder’, ‘task’, ‘remind me to’ or ‘to do’. You can also create alerts by using phrases like ‘alarm 9am’ or ‘alert in 2 hours’.
Fantastical supports the same calendar services as iPhone’s built-in Calendar app, as well as Google Calendar, Exchange, iCloud and more. A useful feature is the Day Ticker, which allows you to view and manage your daily events and reminders.
Evernote (Price: free, Premium: $7.99 monthly)
Evernote is a cross-platform note-taking app that lets users capture, upload and organise ideas into cloud notebooks that can be synced across different devices. Notes can be taken in a variety of formats including text, photos, audio and video snippets, web clippings and PDFs, all of which are made instantly searchable.
The app supports collaboration, so you can make annotations on documents, write memos, create presentations, plan agendas and share them with your team members. The app also allows you to scan, digitise and organise paper documents like handwritten notes and drawings using the camera. You can upload 60MB worth of content monthly with the free version, and more content with the premium version.
Trello (Price: free, Upgrades: $7.99 monthly)
Trello is a customisable digital bulletin board that users can use to create and organise tasks, to-do lists, notes and more. The app lets you set up individual projects arranged in columns or ‘lists’, and you can break them down into smaller tasks known as ‘cards’. Cards can be used to represent different phases or aspects of a project, and can be easily dragged and dropped from one list to the next.
The app is great for helping you and your team stay organised; you can add checklists, labels and deadlines to your projects, so you can monitor progress and see updates from your team members. The free version lets you create 10 Team Boards, while upgrades like Trello Gold and Business Class allows for unlimited boards and members.
Focus Keeper (Price: free, Pro: $2.99)
Focus Keeper is a timer app that’s designed to prevent burnout and mental fatigue by letting users set specific daily goals and rounds of productivity they wish to complete. The app lets you customise the length of your focus sessions and breaks, or choose from pre-set sessions of 25 minutes, with a 5-minute break in between, and a longer break of 20 to 30 minutes once you’ve completed 4 focus sessions.
Focus Keeper also generates insightful charts that track and show your progress over 14 days and 30 days. While the app is free to download and use, a paid version with additional useful features also exists in the app store.
Subliminal (Price: free, Premium: $9.99 monthly)
Subliminal is described as a motivation and meditation app that helps users de-stress and achieve calmness through audio messages that ‘work as a mild form of hypnosis’. The app features a variety of topics that you can listen to, such as ‘Anxiety Treatment’, ‘Positive Attitude’, ‘Boost Self Confidence’ and more. You can also choose to record your own words of affirmation, so you can listen to them and start to make positive changes.
You can add background music to make your audio sessions more enjoyable and relaxing. Meditation programs led by teachers around the world exist within the app, where you can select different types of meditation of varying levels. While the app is free to download and use, you can subscribe to the premium version to get unlimited access to all motivation and meditation programs in the app.
All images sourced from the App Store.